How 3 product marketing managers execute product releases (2023)

How 3 product marketing managers execute product releases (3)

While product managers puppeteer a product journey end-to-end, product marketing managers tend to be the masterminds behind releasing said product to market. Despite this generally accepted understanding, coordinating product releases of any size can still get messy.

So we spoke to three product marketing managers to explain how they approach product releases while working in conjunction with product management. Each product marketing leader walks us through a typical product launch. They also expand on their areas of ownership during a product release, their most challenging product launch experiences and how they prevent overlap between product management and product marketing.

Stock up on these product marketers’ insights to smooth out your upcoming product releases. Here’s who we spoke with:

  • Jeffrey Vocell, Principal Product Marketing Manager at HubSpot
  • Ashley McClelland, Product Marketing Manager at GitHub
  • Peter Ganza, Former Product Marketing Leader at Salesforce
How 3 product marketing managers execute product releases (4)

Jeffrey Vocell

Title: Principal Product Marketing Manager
Company: HubSpot
Tweet at him: @JVocell

What does a product release look like at your company?

At HubSpot we follow Jeff Bezos’ “two pizza” rule by working within small teams comprised of a product manager, tech lead (plus a few engineers), designer and product marketing manager. As a team, we define the priority for the launch using a two by two matrix.

Walk me through your product release process. How do you work with product management and what steps do you take leading up to a release?

Before we even build something, a PM defines the vision. As they write the vision, the product marketer in that group will work with them on market analysis and defining priority level.

How 3 product marketing managers execute product releases (5)

Based on priority level, the product marketer defines a narrative for the launch plan which then is tested internally (by customer-facing groups) and externally with customers. For each priority level we have a template defining a “core” set of activities to complete for each launch. In a P1, the product marketer works with our content, video and brand teams to determine how we can tell the product’s story through various mediums like video, podcasts and written content.

Can you elaborate on these templates you have for launch plans and what they entail?

Launch templates vary by priorities. For a P1, we create a full product story explaining the product, how it works and how it impacts a user’s day-to-day. For P2, we write positioning and a narrative, but won’t necessarily create a dedicated video (so the story is told through a limited set of channels).

When releasing a product, we run through this template which is a checklist of drafted content ready to push live. Internally, we send an email to a Google group called “product notifications” to alert HubSpot employees that the product/feature is live. After that, we publish content externally to our HubSpot customer, marketing and product updates blogs. We’ll also monitor forums like and Quora to answer questions. We also use in-app communications, email, video and other methods to communicate with existing customers and the market.

You mentioned how you’re specifically responsible for the narrative and positioning. What other areas does a product marketing manager own in a product release?

Product marketing is ultimately responsible for anything that is involved with a product’s go-to-market strategy. As a result we’ll talk with operations, finance, legal and other groups within HubSpot to ensure a release is set up for success.

While we don’t have a diagram that divides work between a PM and PMM for a release, product marketing generally owns the release process and product management owns the success of that product — which we measure in various ways like retention and NPS.

Tell me about a particularly challenging product release you’ve experienced. What were some lessons or takeaways?

Honestly, I haven’t experienced a “challenging” release at HubSpot. That’s not to say releases aren’t hard work. We’re always releasing, and this cadence is great for customers but it also means we need to be thoughtful about the stories we’re telling. Especially when two products release the same day and may have an overlapping audience. That said, the product marketing team communicates frequently to avoid issues where possible.

What’s the key to a successful product release?

It all starts with truly understanding your buyer. Without that you’re lost from the get go. Our narrative is really rooted in who that buyer is and why they need this product. Our job is to tell a story that resonates with the buyer and shows them a better solution than they have today.

Also, any good product release has really SMART and measurable goals. We have specific goals set for 30, 60 and 90 days post-launch that we work towards. As a product marketer your job doesn’t end when a product’s released; I’d say after a product release is when your work really starts.

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Ashley McClelland

Title: Product Marketing Manager
Company: GitHub
Tweet at her: @ashr0se

As a product marketer, what’s been the best approach to working with product management when ramping up for a product release?

I’ve worked on both sides of the table as both a product manager and a product marketing manager. (I recently joined GitHub, so I’ll draw on past experiences.) The best case scenario is when product marketing is included in roadmap discussions between engineering and product early on — with their own seat at the table. When product marketing is allowed to be the strategic function it can (and should) be, they bring market insights — competitive analysis, market research and customer feedback — into the product development process.

If product marketing is an afterthought for team(s) shipping a product or feature, the release generally falls flat. If product marketing is involved early on, everyone can align on what success versus failure looks like once the launch happens.

What’s an example of a particularly challenging product release you’ve experienced and what were some lessons learned?

Any release that ends with, “Hey, this just shipped, can you tweet about it?

” For a PMM, those are the releases that nightmares are made of.

A PMM’s role is not just to “make a splash” or “get the word out” on a few social media outlets, but to help understand and optimize the impact of what’s shipping to the market. Without a function dedicated to your product’s impact on the market, it’s hard to determine if you’re directionally building the right thing. My main takeaway from those experiences is that product marketing needs to be involved earlier than you think they should.

When it comes to product releases, what areas does a product marketing manager own?

As I mentioned, I believe product marketing needs a seat at the table across the product development lifecycle. Within that, they should own the understanding of the market — competitors, trends, sizing, opportunity — and how the product is strategically positioned within that market.

They should also own working with product management to deeply understand the user journey and how they expect a given release to be adopted and purchased (if relevant). They should also work with product management to determine what criteria will be measured to determine a release’s success. For PMs, all of this is critical for shaping and iterating on the product’s vision and direction. And for PMMs, all of this is critical for crafting product marketing’s main responsibility: how new products and features go to market.

The lines between product marketing and product management can blur, especially during a product release. How do you prevent (or pushback against) any overlap?

This varies based on skillset and personal dynamics. The only real answer is “talk to each other.” Any toestepping is an opportunity for healthy discourse and learning how to better work together. I think of product management as owning internal product development and advising how that’s externalized. Product marketing is the inverse. We’re the experts on the product’s external presence, messaging and positioning, and should advise on internal product development strategy.

Are there any specific areas during a product release that product managers and product marketing managers especially have a ‘tug of war’ over?

A PMM will sometimes have to put a stop to a release that isn’t ready for public consumption, whereas a PM will often want to “just ship it.” I’ve been in both positions (as a PM and PMM), and the best way to resolve is to rope in both parties from the beginning.

What determines a successful product release?

Establishing trust and understanding the dynamic and skillset across your team. Get everyone on board with a release strategy. Outline what you expect to happen so you can measure success. Get together to discuss what went well and what to try next time. But most importantly, you need to build killer products that people love.

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Peter Ganza

Title: Product Marketing Leader
Company: Salesforce (previously)
Tweet at him: @pganza

In your experience, what have product releases at your past companies looked like?

Organized chaos! The larger the organization the more stakeholders and complexity one must navigate. At all of my smaller company roles, each and every product release was a big deal. Whereas at a large enterprise like Salesforce, there are 3 releases each year. So each one is not nearly as critical to the success of the business.

During product releases, how should a product marketer work with product management? What steps should they take leading up to a release?

It all depends on the size of the company. In the work I’ve done with startups some of them didn’t even have a formal release process or they had PMs doubling as product marketers (or vice versa). A good working relationship with product management is one of the most important roles a product marketer has. This goes beyond standard plans and checkpoint/milestone meetings and keeping up-to-date on what’s happening; nurture your bond with your PM team beyond work.

What’s been your most challenging product release? What did you take away from it?

The 3 P’s: preparation, preparation and preparation. One example that comes to mind was at Xenos when we released an existing but modified product into a market we had never sold into. The biggest lesson learned is to constantly educate yourself on the market and most importantly actually talk to the customers and prospects you’re going after.

When it comes to product releases, what areas do you own as a product marketing manager?

The larger the organization the more defined this tends to be. In an ideal world, product marketing owns the collaborative process behind defining the product positioning and messaging. Beyond that core responsibility, I’ve owned a variety of deliverables ranging from sales enablement to demand generation and even events and public relations.

When the lines between product marketing and product management start to overlap during a product release, how do you combat that?

Communication. Every single company I’ve either worked for or consulted at has this challenge. Clear ownership of deliverables and defining and reviewing milestones weekly can mitigate overlap. One trick that works well is to try and define what success looks like in a visual metric. Once people see what they could be responsible for in a graph or chart, you’ll see the list of stakeholders who could potentially do it shrink quickly.

Are there any specific areas/tasks/duties during a product release that product managers and product marketing managers struggle to determine ownership over?

The biggest one I’ve seen is pricing and packaging. Both product management and product marketing should be talking to customers and prospects. This means both will have opinions based on their experience in market. Having data to support the area or task will really help you influence other stakeholders.

What’s the key to a successful product release?

Recognizing they never go 100% to plan. With software and technology, things never turn out exactly as planned. The important thing is to not get emotional and adapt to changing circumstances.

What would you change about previous product releases you’ve experienced?

Ownership has been the biggest challenge I’ve consistently seen to date. Who actually ‘owns’ the success or failure of a product release? Oftentimes a product release doesn’t generate the demand you expected and fingers point all over the organization. Give a PM a profit and loss statement for a product and see what a difference that can make!

If you really want to avoid chaotic product releases, one of our 35+ customizable roadmap templates can help streamline your next launch.


How does a product manager launch a product? ›

Product launch strategies differ by company and industry, but some of the common components include: Building the marketing, advertising, and PR campaigns to support the launch. Creating sales collateral for the product. Training sales reps and customer success agents.

What do product marketing managers do? ›

Product marketing managers work at the intersection of product development, marketing, and sales. Product marketing managers work at the intersection of product development, marketing, and sales. Their broad responsibility is to develop and implement a marketing strategy roadmap for a specific product.

How do product managers and product marketing managers work together? ›

The product manager will collaborate with product marketing to clearly articulate the features and benefits to the market. Product marketing is then responsible for communicating these benefits to customers, industry analysts, the media, and the public.

What are the 4 stages of product management? ›

The 4 stages of the product life cycle are introduction, growth, maturity, and decline. Learn how to leverage this into your business strategy.

How do you manage the launch of a new product answer? ›

12 steps to launching a new product
  1. Define Your Target Audience and know how to reach them. ...
  2. Know The Problem You're Solving. ...
  3. Understand The Buying Journey. ...
  4. Secure Your Online Identity. ...
  5. Validate Your Product. ...
  6. Know Your Competition And Be Different. ...
  7. Lay Out A Comprehensive Strategic Plan. ...
  8. Create Brand Voice Guidelines.
Oct 5, 2022

What are the three 3 strategic elements of product development? ›

Using the strategic elements of product development—market need, capabilities, and reputation—you can begin shaping a powerful and effective strategy, generating the ideas needed to strengthen your product offering and, subsequently, the business as a whole.

What are the 3 basic product and service strategies? ›

There are three standard types of product positioning strategies brands should consider: comparative, differentiation, and segmentation.

What are the marketing 3 product levels? ›

Kotler suggested that products can be divided into three levels: core product, actual product and augmented product. The core product is defined as the benefit that the product brings to the customer.

What is product marketing strategy? ›

Product Marketing Strategy. Your product marketing strategy serves to guide the positioning, pricing, and promotion of your new product. It helps you take your product from development to launch and informs what new audience(s) and markets to which to launch and market your product.

What are the three key responsibilities of a marketing manager? ›

Marketing manager responsibilities include tracking and analyzing the performance of advertising campaigns, managing the marketing budget and ensuring that all marketing material is in line with our brand identity.

What do successful product managers do? ›

A great PM will develop both a highly intuitive sense of what her product and her market needs and an ability to gather, analyze and apply real-world data and evidence to support (or even contradict) her ideas and intuitions. This might be the most important skill set balancing act for a product manager.

What are two responsibilities of a product manager? ›

Product Manager Responsibilities

Defines the product vision, strategy and roadmap. Gathers, manages, and prioritizes market/customer requirements. Acts as the customer advocate articulating the user's and/or buyer's needs.

What's the difference between product manager and product marketing manager? ›

The simplest way to describe the difference is: Product managers are responsible for leading the creation of a product, and product marketing managers are responsible for leading the go-to-market (GTM) for that product.

How do product managers work together? ›

Product managers work with teams of engineers on the development work. This includes defining the features, estimating work, and planning sprints and releases. Product managers should provide their engineering teams with well-defined features that clearly tie back to the team's goals.

What are the 5 Ps of product management? ›

The 5 areas you need to make decisions about are: PRODUCT, PRICE, PROMOTION, PLACE AND PEOPLE. Although the 5 Ps are somewhat controllable, they are always subject to your internal and external marketing environments.

What is the flow of product management? ›

The main stages of the product management process include: identifying the customer problem, formulating a hypothesis to solve the problem, developing a roadmap, prioritizing features, delivering to respective teams, and analyzing data—all in a loop.

What are the 5 stages of product management? ›

The product life cycle is the progression of a product through 5 distinct stages—development, introduction, growth, maturity, and decline. The concept was developed by German economist Theodore Levitt, who published his Product Life Cycle model in the Harvard Business Review in 1965.

What are the 7 steps to launch a new product? ›

Seven Steps to a Successful Product Launch
  • Research your target market. ...
  • Set performance metrics. ...
  • Get to know the manufacturing industry (and your manufacturer). ...
  • Take a good look at your supply chain. ...
  • Prototype. ...
  • Test, test, test. ...
  • Have a plan to scale (or at least plan to have a plan).

What are the six steps of a product launch plan? ›

Once you identify your timeline, follow these six steps to successfully launch your new product:
  • Test thoroughly before your launch. ...
  • Invigorate your team. ...
  • Prepare for an increase in sales. ...
  • Remember your core business. ...
  • Establish metrics as you go. ...
  • Gather feedback after your launch.
Mar 3, 2015

What are the 7 stages in the new product development process? ›

7 key stages of the product development lifecycle
  • Step 1: Ideation. Ideation is the first stage of the product development life cycle. ...
  • Step 2: Validation. ...
  • Step 3: Prototyping. ...
  • Step 4: Marketing. ...
  • Step 5: Development. ...
  • Step 6: Launch. ...
  • Step 7: Improvement.
Feb 8, 2023

What are the 3 core areas of strategy? ›

The three levels of strategy are:
  • Corporate level strategy: This level answers the foundational question of what you want to achieve. ...
  • Business unit level strategy: This level focuses on how you're going to compete. ...
  • Market level strategy: This strategy level focuses on how you're going to grow.
May 10, 2021

What are the three 3 main processes in strategic management? ›

The strategic-management process consists of three stages: strategy formulation, strategy implementation, and strategy evaluation.

What are the three 3 main steps of planning process? ›

The steps involved in the planning process are as follows: Developing of objectives. Developing tasks that are required to meet those objectives. Determining resources needed to implement those tasks.

What are the 3 product service management phases? ›

The three main phases of product/service management are new-product development, monitoring of existing products, and elimination of weak products.

What are the 3 C's of service marketing? ›

The 3 Cs are: Company, Customers and Competitors - the three semi-fixed environmental factors in your market.

What are the 3 operations strategies for competitive advantage? ›

Michael Porter, the famous Harvard Business School professor, identified three strategies for establishing a competitive advantage: cost leadership, differentiation, and focus (which includes both cost focus and differentiation focus)[1].

What is the 3 stage marketing process? ›

What are the 3 phases of the marketing process?
  • Collect and Analyze Data. In marketing, planning is crucial. ...
  • Determine Marketing Budget & Allocation. ...
  • Create the Marketing Assets.
Jan 4, 2021

What are the three 3 types of a product? ›

Here are the three main types of products used in commerce:
  • Consumer products. A consumer product is a finished product available for sale to a customer. ...
  • Industrial products. Businesses usually purchase an industrial product to make other products or to help them with running their business. ...
  • Service products.
Jun 2, 2022

What are 3 of the 4 P's of marketing? ›

The four Ps are product, price, place, and promotion. They are an example of a “marketing mix,” or the combined tools and methodologies used by marketers to achieve their marketing objectives. The 4 Ps were first formally conceptualised in 1960 by E.

What makes product marketing successful? ›

Effective product marketing requires a well-planned strategy and a deep understanding of your audience's needs and wants. Then, by using the right tone and messaging, you can effectively communicate your product's benefits, drive sales, and grow your business.

What is a good product strategy? ›

A product strategy should include information about the product vision, unique value proposition, target market, and goals.. With this foundation, you can develop key product requirements, such as features, design, user flow, and technical specifications.

What are the 4 major areas of marketing management? ›

The four Ps are a “marketing mix” comprised of four key elements—product, price, place, and promotion—used when marketing a product or service. Typically, businesses consider the four Ps when creating marketing plans and strategies to effectively market to their target audience.

What is the first thing that a marketing manager should do? ›

Know Your Strategy

You can't expect to achieve your goals without first developing a strategy. This outlines your budget, your target audience, what tactics you'll use, key messaging, your position in the market, and so much more. It also helps keep the whole marketing department on track.

What are the six functions of marketing manager? ›

These functions are:
  • Assessing the marketing opportunities. ADVERTISEMENTS:
  • Planning marketing activities.
  • Providing effective marketing organisation.
  • Actuating by leadership.
  • Motivating the human-side and. ADVERTISEMENTS:
  • Evaluating and adjusting marketing efforts.

What is the main goal of product manager? ›

The focus of product management is overseeing product development at all stages of its lifecycle. A product manager's role is to coordinate the work of various teams across the organization with the shared goal of developing products.

What should a product manager do every day? ›

Work with product leadership and company leadership to set product objectives aligned with high-level strategy. Prioritize the most strategically valuable feature ideas. Meet with sales, marketing, legal, and leadership to evaluate the viability of feature ideas.

What should a product manager focus on? ›

A product manager focuses on product strategy to create, distribute, sell, and obtain feedback on a specific product or service. Read more to see if a career in product management may be right for you. Product managers are a rare breed of technology professionals who focuses on the vision for a product or service.

What is the role of product manager in new product launch? ›

A product manager is the person who identifies the customer need and the larger business objectives that a product or feature will fulfill, articulates what success looks like for a product, and rallies a team to turn that vision into a reality.

How do companies launch a product? ›

Build anticipation by pre-marketing

A successful product launch plan is only as good as the work your marketing department put into it. If you try to build anticipation among your audience by promoting the product prior to launch, the awareness will be more prevalent, helping drive more sales on a new product.

What are the roles during product launch? ›

There are 4 primary roles of an effective product launch team (feel free to use go-to-market team if that's the language used in your company). The four roles are the launch director, launch ambassadors, the project manager, and the executive sponsor.

What are the five steps to launching a product? ›

Here are our five steps to a successful launch.
  1. Step One: Who? BUYER PERSONAS. The first step to a successful product launch is developing buyer personas. ...
  2. Step Two: Why? PROBLEM STATEMENT. ...
  3. Step Three: What? PRODUCT POSITIONING. ...
  4. Step Four: Where & When? MARKETING PLAN. ...

What makes a successful launch? ›

An enticing marketing strategy is extremely important for launching a new product. An attractive marketing campaign engages potential clientele and targets the audience right from the start. You want them hooked so that they keep coming back. A profitable marketing strategy must build anticipation among the audience.

What defines a successful product launch? ›

You need the right product, the right market, the right positioning and the right timing for success. These 6 elements are not always necessary for a successful launch, but they will definitely help in getting your product off the ground.


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